Exploring U-M’s Opportunities Around the World

 

Requirements

These requirements below provide general information for U-M travelers engaging in University of Michigan Related Travel (UMRT)

To determine whether you are eligible to travel to a certain country and to determine U-M travel requirements for that country, follow this U-M COVID-19 Travel Plan and Safety Plan Process Flowchart and read the country- specific requirements for international travel for your destination country on Global Michigan.

About the Vaccine Requirement

Students, faculty, and staff need to follow the U-M Vaccine requirement as described on the Campus Blueprint site. Students seeking exemptions to the COVID-19 Vaccination Policy for medical or religious reasons must follow the process outline on the Campus Blueprint site.

U-M will verify that students follow the vaccine requirement before students travel abroad within the Safety Plan for International Travel review process and within the M-Compass program application for students who applying for a U-M managed program.

Read the U-M COVID-19 Vaccination Policy here.

Undergraduate Student International Travel Requirements

Travel eligibility for students are outlined on this U-M COVID-19 Travel Plan and Safety Plan Process Flowchart. Detailed requirements are below.

Travel to a U-M COVID-19 High Risk or Restriction destination: Travel is prohibited at this time. 

Travel to a U-M Warning or a COVID-19 Medium Risk destination: For U-M Related Travel (UMRT) to a U-M Travel Warning or COVID-19 medium Risk destination, undergraduate students can apply to the International Travel Oversight Committee (ITOC) for travel approval. Visit the U-M Travel Designations page to determine the status of your travel destination/s. Travel approvalwill only be granted to undergraduate students who meet all of the following criteria and are able to:

  • Follow the U-M Vaccine requirement as described on the Campus Blueprint site.
  • For travel to a U-M COVID-19 Medium Risk destination: Complete a COVID-19 Travel Plan application to be reviewed by ITOC. Please submit your COVID-19 Travel Plan at least 3 weeks before travel and ideally before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. See example COVID-19 Travel Plan here.
  • For travel to a U-M Travel Warning destination: Complete an Individual Safety Plan for International Travel application to be reviewed by ITOC. Please submit your Safety Plan at least 3 weeks before travel and ideally before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. See an example Safety Plan here and see the Safety Plan review process for details.
  • Complete an Individual Safety Plan for International Travel application to be reviewed by ITOC. Please submit your safety plan at least 3 weeks before travel and ideally before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. See the COVID-19 Travel Plan and Safety Plan process for details.
  • Register travel with the U-M and obtain U-M Travel Abroad Health Insurance: https://global.umich.edu/travel-resources/register-your-travel/
  • Register travel with the U-M and obtain U-M Travel Abroad Health Insurance: https://global.umich.edu/travel-resources/register-your-travel/
    • Travel registration or Safety Plan Approval does not imply travel approval by your college. Colleges may cancel travel at any time.
  • Ensure that you are following college/unit-specific travel approval steps, if any.
  • Ensure that the activity does not violate any local, federal, state, or other guidelines, rules, orders, regulations, laws, and the like. Depending on the location, considerations may include admissible activities for leaving your home, public health guidelines (social distancing, capacity limits for enclosed or open spaces, facial coverings), entry and exit regulations of your destination country/s, etc. Resources are provided on the U-M COVID-19 & Travel page
  • Plan to follow CDC and U-M guidelines for returning to the U.S. from abroad. See CDC and U-M Campus Blueprint website for details.
  • Verify financial contingency plans in the event of unanticipated travel disruptions, which include but are not limited to:
    • Pre-departure flight cancellations in the event the COVID-19 situation in the destination country deteriorates, 
    • Early departure from the destination country in the event the COVID-19 situation in the destination country deteriorates,
    • Living costs associated with being in-country longer than intended in the event of border / airport closures, 
    • COVID-19 related costs, including quarantine costs, testing, etc. 
    • Please note the U-M Office of Financial Aid and the Dean of Students Office have limited to no emergency funds at this time.

Please note: Students who have applied for a U-M program through M-Compass will also complete the safety plan requirement within their M-Compass program application. 

Graduate Student International Travel Requirements

Travel eligibility for students are outlined on this U-M COVID-19 Travel Plan and Safety Plan Process Flowchart. Detailed requirements are below.

Travel to a U-M Warning or Travel Restriction or a COVID-19 Medium or High Risk destination: For U-M Related Travel (UMRT) to a U-M Travel Warning or Restriction or COVID-19 Medium Risk or High Risk destination, graduate students can apply to the International Travel Oversight Committee (ITOC) for travel approval. Visit the U-M Travel Designations page to determine the status of your travel destination/s. Travel approval will only be granted to graduate students who meet all of the following criteria and are able to:

  • Follow the U-M Vaccine requirement as described on the Campus Blueprint site.
  • For travel to a U-M COVID-19 Medium Risk or High Risk destination: Complete a COVID-19 Travel Plan application to be reviewed by ITOC. Please submit your COVID-19 Travel Plan at least 3 weeks before travel and ideally before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. See example COVID-19 Travel Plan here.
  • For travel to a U-M Travel Warning or Travel Restriction destination: Complete an Individual Safety Plan for International Travel application to be reviewed by ITOC. Please submit your Safety Plan at least 3 weeks before travel and ideally before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. See an example Safety Plan here and see the Safety Plan review process for details.
  • Register travel with the U-M and obtain U-M Travel Abroad Health Insurance: https://global.umich.edu/travel-resources/register-your-travel/.
    • Travel registration or approval of your Safety Plan or COVID-19 Travel Plan does not imply travel approval by your college. Colleges may cancel travel at any time.
  • Ensure that you are following college/unit-specific travel approval steps, if any.
  • Ensure that the activity does not violate any local, federal, state or other guidelines, rules, orders, regulations, laws and the like. Depending on the location, considerations may include admissible activities for leaving your home, public health guidelines (social distancing, capacity limits for enclosed or open spaces, facial coverings), entry and exit regulations of your destination country/ies, etc. Resources are provided on the U-M COVID-19 & Travel page
  • Plan to follow CDC and U-M guidelines for returning to the U.S. from abroad. See CDC and U-M Campus Blueprint website for details.
  • Verify financial contingency plans in the event of unanticipated travel disruptions, which include but are not limited to:
    • Pre-departure flight cancellations in the event the COVID-19 situation in the destination country deteriorates, 
    • Early departure from the destination country in the event the COVID-19 situation in the destination country deteriorates,
    • Living costs associated with being in-country longer than intended in the event of border / airport closures, 
    • COVID-19 related costs, including quarantine costs, testing, etc. 
    • Please note the U-M Office of Financial Aid and the Dean of Students Office have limited to no emergency funds at this time.

Faculty & Staff International Travel Requirements

The U-M suspension of non-essential travel has been revoked, effective July 1 , 2021. Faculty and staff should follow school, college, unit specific travel approval steps, if any.

 Faculty and staff traveling internationally for U-M related purposes need to:

    • Register travel in the U-M Travel Registry
    • Ensure that the activity follows relevant health, security, and immigration regulations, including those related to COVID-19 health regulations and exit and entry requirements. To determine entry  requirements and detailed COVID-19 specific information, visit the COVID-19 Country Specific Information for your destination country.
    • For faculty and staff taking students abroad, see the “Additional Requirements for Group Travel Abroad” below.
    • Follow the U-M Vaccine requirement as described on the Campus Blueprint site.
    • Plan to follow CDC and U-M guidelines for returning to the U.S. from abroad. See CDC and U-M Campus Blueprint website for details.

Details are available on the Global Michigan Travel Warning & Restriction page. 

Additional Requirements for Group Travel Abroad

Definition: As described in the SPG 601.31 for International TravelGroup Travel Abroad refers to a cohort of for U-M Related Travel (UMRT) student participants with similar program experience dates, itinerary, related activities at the destination and identical or related accommodations, for whom an organizer or leader is assuming some responsibility. There is significant interdependence of participants within the cohort. Group travel abroad may be for study, research, joint project work, athletic or other competitions, musical performances or similar university activities.

Helpful tools and resources for primary group leaders include:

Group Leader Action Items: 

The U-M faculty, staff, or student leading the group must:

  1. Visit the U-M Travel Designations page to determine the status of your travel destination/s. Travel eligibility for students are outlined on this U-M COVID-19 Travel Plan and Safety Plan Process Flowchart
  2. Determine whether your travel destination/s is a U-M Travel Warning, a U-M Travel Restriction, a COVID-19 Medium Risk, or a COVID-19 High Risk designation. 
    1. Undergraduate student University of Michigan Related Travel (UMRT)  is prohibited when there is a U-M Travel Restriction or COVID-19 High Risk designation in place. Undergraduates may travel to a U-M Travel Warning or a COVID-19 Medium Risk destination if they meet the requirements listed on the “Undergraduate Student International Travel” drop down menu. 
    2. Graduate students on UMRT may travel to a U-M Travel Warning, a U-M Travel Restriction, a COVID-19 Medium Risk, or a COVID-19 High Risk destination if they meet the requirements listed on the “Graduate Student International Travel” drop down menu. 
  3. Ensure the group has registered their travel with U-M. 
    1. For groups where students applied for the experience through M-Compass, the program application in M-Compass acts as the travel registration and no further action is needed.
    2. For groups where students did not apply for the experience through M-Compass, the group leader or the U-M units sponsoring travel will need to submit a Student Group Travel Request Form, which is located on the Global Michigan Register Travel page. The Global Engagement Team will then register the group into M-Compass on your behalf.  Please note that travel registration does not imply travel approval and group leaders must follow step 2 to obtain School/College/Unit travel approval
    3. For questions about travel registration, please contact global.engagement@umich.edu
  4. Submit a Group Safety Plan for travel to either a U-M COVID-19 Medium/High risk or a U-M Travel Warning / Restriction destination to be reviewed by the International Travel Oversight Committee. Submit the safety plan at least 4 weeks before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. The Group Safety Plan will ask group leaders to demonstrate their understanding of travel feasibility and outline travel and risk mitigation plans. Questions include but are not limited to the following: 
    1. Determine entry requirements / restrictions at the destination/s to understand whether the group is able to enter the country. To determine entry requirements / restrictions, visit the  US Embassy COVID-19 Specific Information for your Destination, including entry and exit regulations which links to immigration requirements of the host country. 
    2. Ensure that the activity does not violate any local, federal, state, or other guidelines, rules, orders, regulations, laws, and the like. Depending on the location, considerations may include admissible activities for leaving your home, public health guidelines (social distancing, capacity limits for enclosed or open spaces, facial coverings), etc. Resources are provided on the U-M COVID-19 & Travel page
    3. Obtain written verification from the sponsoring School, College , or Unit indicating that the activity is academically essential. The simplest way to document this written acceptance is via email. 
    4. Demonstrate an understanding of risks and detail strategies to mitigate risks. 
    5. Follow CDC and U-M guidelines for returning to the U.S. from abroad. See CDC and U-M Campus Blueprint website for details.
  5. If the Group Safety Plan is approved, ensure each student participant completes U-M travel requirements before they make non-refundable financial commitments. This includes having each student:
    1. For Travel Warning or Travel Restriction destinations, submit an Individual Safety Plan for International Travel for ITOC review. 
    2. For COVID-19 Medium Risk or High Risk destinations, submit a COVID-19 Travel Plan for ITOC review.
    3. Complete any remaining requirements as listed in M-Compass after they have been registered. 

COVID-19 Program Assessment

All University of Michigan (U-M) units planning U-M Managed Programs are required to complete the COVID-19 Assessment for U-M Managed Education Abroad Programs and receive a favorable review from the International Travel Oversight Committee (ITOC)

Please see instructions and links needed to complete the assessment here.

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NOTES: U-M travel guidelines do not apply to personal travelers, such as students, faculty and staff traveling back to their homes to live, visit family members, etc. This page will be updated with any changes to the U-M Travel Warning or U-M Travel Restriction list. 

Please see the “COVID-19 and Travel” section for Frequently Asked Questions. For additional questions, please contact umich-itoc@umich.edu.

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