Exploring U-M’s Opportunities Around the World

 

Group Travel Requirements


Group Travel Abroad:

What is Group Travel Abroad?

Definition: As described in the SPG 601.31 for International TravelGroup Travel Abroad refers to a cohort of for U-M Related Travel (UMRT) student participants on a trip that meets the following criteria: 

  • The group consists of a cohort of Student participants with similar program experience dates, itinerary, and related activities at the destination.
  • A group leader is assuming some responsibility for the group, such as supporting students and serving as the point of contact in the event of an emergency. The group leader can be a U-M student or a faculty or staff member who is leading the group within the context of their job responsibilities.
  • A U-M program organizer or a U-M group leader exercises some element of control by making travel logistic decisions on behalf of the participants, such as choosing accommodations and/or mode of transportation.

Helpful tools and resources for primary group leaders include:

Group Leader Action Items

The U-M faculty, staff, or student leading the group must:

  1. Visit the U-M Travel Designations page to determine the status of your travel destination/s. Travel eligibility for students are outlined on this U-M COVID-19 Travel Plan and Safety Plan Process Flowchart
  2. Determine whether your travel destination/s is a U-M COVID-19 Low Risk, U-M COVID-19 Medium Risk, U-M COVID-19 High Risk, U-M Travel Warning, or U-M Travel Restriction.
    1. Undergraduate student University of Michigan Related Travel (UMRT) is prohibited when there is a U-M Travel Restriction or U-M COVID-19 High Risk designation in place. Undergraduates may travel to a U-M COVID-19 Low Risk, U-M COVID-19 Medium Risk, or U-M Travel Warning destination if they meet the requirements listed on the “Undergraduate Student International Travel” drop down menu. 
    2. Graduate students on UMRT may travel to a U-M COVID-19 Low Risk, U-M COVID-19 Medium Risk, U-M COVID-19 High Risk, U-M Travel Warning, or U-M Travel Restriction destination if they meet the requirements listed on the “Graduate Student International Travel” drop down menu. 
  3. Ensure the group has registered their travel with U-M. 
    1. For groups where students applied for the experience through M-Compass, the program application in M-Compass acts as the travel registration and no further action is needed.
    2. For groups where students did not apply for the experience through M-Compass, the group leader or the U-M units sponsoring travel will need to submit a Student Group Travel Request Form, which is located on the Global Michigan Register Travel page. The Global Engagement Team will then register the group into M-Compass on your behalf.  Please note that travel registration does not imply travel approval and group leaders must follow step 2 to obtain School/College/Unit travel approval
    3. For questions about travel registration, please contact global.engagement@umich.edu.
  4. Submit a Group Safety Plan for travel to either a U-M COVID-19 Medium/High risk or a U-M Travel Warning / Restriction destination to be reviewed by the International Travel Oversight Committee. A Group Safety Plan is not required for a U-M COVID-19 Low Risk destination. Submit the safety plan at least 4 weeks before making any non-refundable purchases towards a trip in the event travel is not approved or must be postponed. The Group Safety Plan will ask group leaders to demonstrate their understanding of travel feasibility and outline travel and risk mitigation plans. Questions include but are not limited to the following: 
    1. Determine entry requirements / restrictions at the destination/s to understand whether the group is able to enter the country. To determine entry requirements / restrictions, visit the  US Embassy COVID-19 Specific Information for your Destination, including entry and exit regulations which links to immigration requirements of the host country. 
    2. Ensure that the activity does not violate any local, federal, state, or other guidelines, rules, orders, regulations, laws, and the like. Depending on the location, considerations may include admissible activities for leaving your home, public health guidelines (social distancing, capacity limits for enclosed or open spaces, facial coverings), etc. Resources are provided on the U-M COVID-19 & Travel page
    3. Demonstrate an understanding of risks and detail strategies to mitigate risks. 
    4. Follow CDC and U-M guidelines for returning to the U.S. from abroad. See CDC and U-M Campus Blueprint website for details.

  • 115
    Countries

    U-M hosted students from 115 countries in Fall 2020

  • 17
    Programs

    U-M’s International Institute houses 17 centers and programs focused on world regions and global themes