Exploring U-M’s Opportunities Around the World

 

FAQs for Faculty & Staff

FAQs Specific to Faculty & Staff

CAN U-M FACULTY AND STAFF USE UNIVERSITY OF MICHIGAN FUNDS FOR INTERNATIONAL OR DOMESTIC TRAVEL AT THIS TIME?

The U-M suspension of non-essential travel has been revoked, effective July 1, 2021. Faculty and staff should follow school, college, unit specific travel approval steps, if any.

 Faculty and staff traveling internationally for U-M related purposes need to:

    • Register travel in the U-M Travel Registry
    • Ensure that the activity follows relevant health, security, and immigration regulations, including those related to COVID-19 health regulations and exit and entry requirements. To determine entry  requirements and detailed COVID-19 specific information, visit the COVID-19 Country Specific Information for your destination country.
    • For faculty and staff taking students abroad, see the “Additional Requirements for Group Travel Abroad” below.
    • Plan to follow CDC and U-M guidelines for returning to the U.S. from abroad. See CDC and U-M Health Response website for details.

Details are available on the Global Michigan Travel Designations page. 

HOW CAN I DETERMINE IF MY TRIP IS CONSIDERED U-M RELATED TRAVEL (UMRT)?

Faculty or Staff members who travel abroad for the primary purpose of location-specific work (research, conferences, field-work, etc.) are considered to be on UMRT. 

Non-UMRT travel is considered personal travel. See the International Travel Policy, SPG.601.31 for details. 

Note about working remotely outside of the United States: In general, working remotely or taking classes remotely from outside the United States are not considered University of Michigan Related Travel (UMRT).

For example, if a faculty or staff member opts to work from another country for personal or other reasons (e.g. visa delays, travel constraints, living in their home country etc.), they are not considered to be on University of Michigan Related Travel and are not subject to SPG 601.31 for international travel. Similarly, a student living in their home country and taking U-M courses remotely is not considered to be on UMRT.

If faculty, staff, or students travel to a country outside the United States for the primary purpose of engaging in location-specific work, research, or study, then that travel is considered to be UMRT. In these cases, the travel is an essential component of completing their U-M activity and they are subject to SPG 601.31 for international travel.

I AM A U-M FACULTY OR STAFF MEMBER ADVISING STUDENTS INTERESTED IN INTERNATIONAL TRAVEL DURING COVID-19. WHAT GUIDANCE SHOULD I PROVIDE STUDENTS?

  1. Overview of Travel Approval Processes: U-M faculty or staff members advising students interested in international travel can view Global Michigan’s Travel Designations page, view the COVID-19 Travel Plan and Safety plan Plan process flowchart for an overview of travel approval processes, or email umich-itoc@umich.edu with questions.  Students can also email umich-itoc@umich.edu with questions.  
  2. Destination Country Requirements: Each country has its own entry requirements and students should familiarize themselves with travel safety resources, including entry requirements and public health guidelines (see bottom of COVID-19 & Travel page for resources). Feel free to share the Considerations for Planning International Travel During COVID-19 document.
  3. U-M School/College/Unit Requirements: 
    1. Understand student’s financial contingency plans and their unit’s ability to financially support international travel in the event of a COVID-19 related travel disruption, especially considering the U-M Office of Financial Aid and the Dean of Students Office have limited emergency funds at this time. Travel during COVID-19 may incur unanticipated expenses, including living costs associated with being in-country longer than intended in the event of border closures or being unable to board their return flight because they tested positive for COVID-19. 
    2. For University of Michigan Related Travel (UMRT) – including to use U-M funds for International travel, students must complete a COVID-19 Travel Plan or Safety Plan and receive International Travel Oversight Committee (ITOC) approval in order for funding to be disbursed.
  4. U-M Travel Requirements:  Details of U-M international travel requirements are on Global Michigan and on the COVID-19 Travel Plan and Safety Plan approval process flowchart. A summary is below: 
    1. Undergraduate students are prohibited from traveling to a U-M Travel Restriction and U-M COVID-19 High Risk destination, but may travel to a U-M Travel Warning or U-M COVID-19 Medium Risk destination with ITOC approval. Graduate students may travel to  U-M COVID-19 Medium Risk, U-M COVID-19 High Risk,  U-M Travel Warning, or Travel Restriction destination with ITOC approval.
    2. Complete an Individual Safety Plan for International Travel or COVID-19 Travel Plan to be reviewed by ITOC. See an example Safety Plan here.
    3. Students need to follow the U-M Vaccine requirement as described on the U-M Health Response.
    4. Register travel with the U-M and obtain U-M Travel Abroad Health Insurance: https://global.umich.edu/travel-resources/register-your-travel/
    5. Ensure that they are following entry guidelines and all laws/guidelines in their intended travel destination. 
    6. Verify financial contingency plans in the event they have unanticipated travel disruptions, such living costs associated with being in-country longer than intended, high flight costs/repatriation flights to the student’s home county, testing and quarantine costs, etc. Please note the U-M Office of Financial Aid and the Dean of Students Office have limited emergency funds at this time.

I AM AN ADVISOR AND HAVE STUDENTS WHO LIKE TO PARTICIPATE IN A NON-UM EDUCATION ABROAD PROGRAMS. CAN U-M SIGN THEIR PARTICIPATION FORM FOR NON-UM PROGRAMS?

U-M advisors can sign certain participation forms (as more fully described below) for a student unless there is a U-M Travel Restriction or U-M COVID-19 High Risk designation in place for the travel destination at the time of signing. Undergraduate student University of Michigan Related Travel (UMRT) , including study abroad, is prohibited when there is a U-M Travel Restriction or a U-M COVID-19 High Risk designation in place for a specific country.  Advisors are able to verify the status of a student (ability to take classes, internship, etc. abroad; ability to accept transfer credit) by signing participation forms. Advisors should not sign participation forms that ask U-M to approve a program or approve travel.

Note 1 – Signing an allowable participation form does not make a travel experience University of Michigan Related Travel (UMRT) since the purpose of these forms is to verify a student’s enrollment and verify credit transfer. Signing the form does not imply U-M affiliation with the program or approval of the program. See SPG 601.31 for the definition of UMRT.

Students on UMRT  must complete U-M requirements before travel including completing a Safety Plan to be reviewed by the International Travel Oversight Committee. Though U-M does not prohibit personal travel (non-UMRT), students not on UMRT are encouraged to carefully consider travel and cancel travel if the destination becomes a U-M Travel Restriction.  

Note 2 – For travel to a U-M COVID-19 High or U-M Travel Restriction destinations, students pursuing independent study abroad programs (not UMRT) may obtain verification of enrollment or transcripts from the Registrar’s Office: https://ro.umich.edu/records-registration/enrollment-verification. Students can offer this as documentation to external study abroad program providers, and explain that U-M advisors cannot sign approval forms while a U-M travel restriction is in place. For additional details about U-M travel policy and U-M Travel Designations, please see https://global.umich.edu/travel-resources/warnings-restrictions/.

Note 3 – U-M advisors can sign study abroad participation forms for U-M managed programs even if there is a U-M COVID-19 High or U-M Travel Restriction, though approval will be contingent on the location moving from a U-M COVID-19 High or Travel Restriction to a U-M COVID-19 Medium or U-M Travel Warning before the program begins. Undergraduate travel to U-M Travel Restriction and COVID-19 High Risk location remain prohibited.

Please contact umich-itoc@umich.edu if you have additional questions about your destination or if you would like additional resources.

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    More than 60 languages are offered at U-M